LGC Reporting Requirements and Due Dates
The staff of the Local Government Commission (LGC) provides resources, support, and monitoring to ensure units of local government, public authorities, and others fulfill their reporting requirements to the secretary as required under the Local Government Budget and Fiscal Control Act (LGBFCA) and the School Budget and Fiscal Control Act (SBFCA). The table below provides a summary of reporting requirements related to those acts and links to the resources we provide. Reminders, announcements, and updates regarding these topics are posted to the LGC Staff Blog. Use the “Sign Up” button on that page to receive email notifications whenever new blogs are posted. This blog is the best way to stay up to date with news from the LGC and receive reminders of reports and deadlines. If you have any questions on the information presented on this page, please contact SLGFD@nctreasurer.com.
Please note: This is not a complete list of all reports required of local governments and public authorities but represents only those required to be submitted to the secretary under the LGBFCA and SBFCA. For a more comprehensive list of reporting requirements and deadlines for counties and municipalities, please refer to the UNC School of Government’s “Finance Calendar of Duties for City and County Officials.” (Check the Local Finance Bulletin Series to find the most recent calendar available.)
Definitions
For definitions of the following terms, please refer to the statute referenced.
| Entity | Statute |
|---|---|
| Local Government | §159-7(b)(15) |
| Public Authority | §159-7(b)(10) |
| School: Local school administrative unit | §115C-5(6) |
| Public hospitals: Includes: (1) hospitals owned or operated by cities or counties (G.S. 131E Article 2, Part 1), (2) hospitals owned or operated by hospital authorities (G.S. 131E Article 2, Part 2), and (3) hospitals owned or operated by hospital districts (G.S. 131E Article 2, Part 3) | |
| Hospital authority: Hospital authorities are “public authorities” | §159-7(b)(10) |
| Hospital district: Hospital districts are “units of local government” | §159-7(b)(15) |
| Additional definitions and guidance are offered by the UNC School of Government | Special Purpose Local Governments and Public Authorities |
| References | |
|---|---|
| Local Government Budget and Fiscal Control Act (LGBFCA): G.S. 159 Article 3 | School Budget and Fiscal Control Act (SBFCA): G.S. 115C Article 31 |
LGC Reporting Requirements and Due Dates
| Requirement | Applies To | Statutory Reference | Deadline | Frequency |
|---|---|---|---|---|
| Audit Contract | All units of local government and public authorities subject to LGBFCA, all schools subject to SBFCA and all public hospitals Note: All audit contracts (other than for public hospitals under G.S. 159-39(f)) are subject to pre-audit requirements under G.S. 159-28(a1) and G.S. 115C-441(a1) Excluded from this requirement: | LGBFCA: §159-34(a)
Housing authorities: §159-42(g) | Contracts must be approved by the secretary prior to auditor beginning work on annual audit; failure to receive approval prior to start of audit is a violation of statute. If an audit is submitted after the due date, an amended contract must be submitted. | Annually |
| Audit Invoices | All units of local government and public authorities subject to LGBFCA, all schools subject to SBFCA
Excluded from this requirement: | LGBFCA: §159-34(a) Public hospitals: §159-39(f) | Prior to payment of auditor invoices; failure to receive secretary approval prior to payment of invoices is a violation of statute. | Annually |
| Annual Audit | All units of local government and public authorities subject to LGBFCA, all schools subject to SBFCA, all public hospitals, housing authorities | LGBFCA: §159-34(a) SBFCA: §115C-447(a) Public hospitals: §159-39(f) Housing authorities: §159-42(g) | Six months after fiscal year end (FYE) for all units except housing authorities. (December 31 for units with a June 30 FYE) Prior to FY2025, annual audits were due 4 months after FYE (October 31 for units with a June 30 FYE). Read more about the updated deadline. Housing authority audits are still due 10 months after FYE. | Annually |
| Annual Financial Information Report (AFIR) | Counties and municipalities | §159-33.1 | December 31 | Annually |
| Cash and Investment Report (LGC-203) | All units of local government and public authorities subject to LGBFCA, all schools subject to SBFCA, all public hospitals Collateralization of public funds is required by §159-31. An annual collateralization report (COLL-91) is due each July 31 to the Financial Operations Division of the Department of State Treasurer. Please refer to Collateralization of Public Deposits webpage for more information, report forms, and instructions. As of 2023, local governments and public authorities required to submit both the COLL-91 and LGC-203 will submit them simultaneously using the LGC-203/COLL-91 module within LOGOS. | LGFFCA: §159-33 SBFCA: §115C-446 Public hospitals: §159-39(j) | January 25 and July 25 | Semi-Annually |
| Report of Payment on Outstanding Debt (LGC-131 Monthly Debt Service Notice) | All local governments and public authorities with outstanding bonds or notes are issued notifications of payment due at least 30 days before due date by the secretary (as required by §159-35); payments must be reported by units to the LGC on form LGC-131. | §159-136 | When installment payments are made | Other - Based on terms of debt |
Other Reports
These reports, although not due to the secretary, are associated with the work of, or managed by the staff of, the LGC.
| Requirement | Applies To | Statutory Reference | Deadline | Frequency |
|---|---|---|---|---|
| Register of Deeds Fees Report | Counties | §161-11.5 | 10th of each month | Monthly |
| Continuing Disclosure Filing with Electronic Municipal Market Access (EMMA) | Issuers of publicly traded debt that is subject to continuing disclosure requirements outlined by the Securities and Exchange Commission. LGC staff emails reminders to units subject to disclosure requirements in November of each year. | SEC Rule 15c2-12 | Seven months after FYE (January 31 for units with a June 30 FYE) | Annually |