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Step 4:  Submit Your Report and Remit Funds Due


Once you have prepared your report, you are ready to complete the process. 

Based on the reporting format you determined to be appropriate, either submit your report electronically or via mail.  

Option 1:  Send Your Report via Electronic Submission

Holders who wish to submit their reports electronically may do so using UPExpress.  These electronic file submissions are free.  When submitting a file via UPExpress please confirm that:

·         The correct reporting state has been selected

·         A cover sheet (the ASD-159 or electronic equivalent) along with the modified NAUPA file format has been uploaded

·         A confirmation of submission has been printed

Must still submit the following by mail:

·         A copy of the report submission confirmation page provided by UPExpress

·         A signed copy of the ASD-159 or electronic equivalent

  • Check or copy of ACH or Wire Transmittal confirmation

Option 2: Send Your Report via Mail

Holders who are eligible to submit their reports through the mail, may choose to send a paper copy of the report or they may send the report on an electronic data storage device (eg. CD, USB Flashdrive, etc.). 

Mailing a Paper Report

When mailing a paper report, the following must be included:

  • ASD-159 (Unclaimed Property Verification)
  • ASD-21   (If reporting less than 50 properties only)
  • Check or copy of ACH or Wire Transmittal confirmation

Mailing an Electronic Data Storage Device

When mailing an electronic data storage device, the following must be included: 

  • ASD-159 (Unclaimed Property Verification), or its equivalent, submitted in paper format

·         Electronic media (CD or USB flash drive) containing the modified NAUPA file format

  • A PDF file or paper copy of the owner detail to assist with the loading and balancing of the report
  • Check or copy of ACH or Wire Transmittal confirmation

Remit Funds Due

ACH or Wire Transfers

Please see the link below to obtain current ACH and wire transmittal instructions.  Please include a copy of the ACH or Wire Transmittal confirmation with your holder report.

View ACH and Wire Transfer Instructions​

Checks

Checks should be made payable to “North Carolina Department of State Treasurer.”  Reports and remittances should be mailed together to:

NC Department of State Treasurer

Unclaimed Property Program

3200 Atlantic Avenue

Raleigh, NC 27604-1668

Record Retention

N.C.G.S. § 116B-73(a) requires that you maintain all records containing information required to be included in the report for 10 years after you file the report for all records prior to July 16, 2012.  For reports filed after July 16, 2012, the holder must retain the supporting documentation for 5 years after filing the report.

Step 4 Checklist

To complete Step 4:

·         Reporting form ASD-159 or 159T must be signed.  If using an ASD-159 equivalent, confirm that the verification and certification states the holder has complied with N.C.G.S. § 116B-59.

·         Submit your report (or report submission confirmation) and remittance (or remittance confirmation) together prior to the reporting due date

  • Mail any manual forms such as the pdf copy of owner detail required when submitting an electronic report via mail and the pdf copy of owner detail to accompany aggregate records.
  • Retain records according to guidelines

If you have completed all parts to this step, you have now completed the Holder Reporting process!

 

 





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 Holder Reporting Four-Step Process